Privacy Policy

Effective Date: June 24, 2025

Welcome to Memory Notes (https://memorynotes.app). We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

Who We Are

Our website address is: https://memorynotes.app (“Memory Notes”, “we”, “our”, “us”). We provide an online platform for creating, managing, and sharing study notes, including AI-powered features for spaced repetition, note editing, and learning analytics.

Information We Collect

User-Provided Data:
- Account Information: When you register, we collect your email address, password, and other profile details.
- Content and Notes: Any notes, study materials, or other content you create, edit, upload, or share on Memory Notes.
- Membership & Payment Information: When you purchase a membership, payment information (including name, billing address, and payment details) is processed via our payment provider Paddle.
Automatically Collected Data:
- Technical Data: We collect your IP address, browser type, device information, and usage data for analytics and security purposes.
- Cookies: Memory Notes uses cookies and similar technologies to remember your preferences, log you in, analyze site usage, and support core functionality.
Third-Party Data:
- AI and Analytics Services: When you use AI features (e.g., note editing, coaching, content generation), your data may be processed by third-party AI providers (such as OpenAI, Google Gemini, Anthropic Claude, Deepseek AI). Usage data may also be sent to analytics or error tracking providers.

How We Use Your Information

To operate and improve the Memory Notes service
To provide personalized spaced repetition schedules and learning analytics
To enable AI-powered note editing, coaching, and content generation
To process your membership payments and manage subscriptions via Paddle
To allow you to edit, organize, and share your notes, including publishing notes as Public for others to view or download
For customer support, troubleshooting, and security
To comply with legal obligations

Comments

When visitors leave comments on the site, we collect the data shown in the comments form, as well as the visitor’s IP address and browser user agent string to help with spam detection.

An anonymized string created from your email address (a hash) may be provided to the Gravatar service. The Gravatar service privacy policy is available at https://automattic.com/privacy/.

Media

If you upload images or files to the website, please avoid uploading files with embedded location data (EXIF GPS) as visitors may download and extract such information.

Cookies

If you leave a comment, you may opt-in to saving your name, email address, and website in cookies. These last for one year for your convenience.

We also set cookies when you log in, customize preferences, or use site features. Login cookies typically last for two days; screen options cookies last for a year. Additional cookies may be set for publishing or editing content. You can manage your cookie preferences in your browser.

Embedded Content From Other Websites

Articles or notes may include embedded content (e.g., videos, images, articles) from third-party websites. Embedded content behaves in the same way as if you visited the third-party site directly. These sites may collect data about you, use cookies, or monitor your interaction with the embedded content.

Public Notes and Sharing

Memory Notes allows users to publish notes as Public. Public notes are visible to all users and may be viewed, searched, and downloaded by others. When you choose to make a note Public, its content (and any associated metadata) may be accessible to other users. You are responsible for ensuring that no sensitive or personal data is included in Public notes.

Use of AI and Third-Party Services

To provide AI-powered features (such as note editing, summarization, coaching, and analytics), we may process your note content and learning data using third-party APIs, including but not limited to OpenAI, Google Gemini, Anthropic Claude. These providers may temporarily process your data to generate responses or insights, but they are contractually prohibited from using your data for any other purpose.

By using AI features in Memory Notes, you consent to the transfer and processing of your data by these third-party providers, potentially outside your country of residence.

Payments and Membership

Payments are processed securely via Paddle, a third-party payment provider. We do not store your full payment details on our servers. Paddle’s privacy policy is available here.

Who We Share Your Data With

AI/Analytics Providers: For AI-powered features, your note content or usage data may be sent to and processed by third-party AI and analytics providers.
Payment Processors: Membership payments and billing data are processed by Paddle.
Spam Detection: Visitor comments may be checked through an automated spam detection service.
Legal Compliance: We may disclose your information if required to do so by law or in response to valid requests by public authorities.

We do not sell or rent your personal data to advertisers or other third parties.

How Long We Retain Your Data

Comments: If you leave a comment, the comment and its metadata are retained indefinitely.
User Profiles: For registered users, profile and note data are stored as long as your account exists. You may delete your data or account at any time.
Payment Data: Transaction records are retained as required by tax and financial regulations.
Public Notes: Public notes remain available until you delete or change their visibility status.

What Rights You Have Over Your Data

If you have an account, you may access, edit, or delete your personal data at any time (except your username). You may also request an exported file of your data or request deletion of your account and personal information, subject to certain exceptions (e.g., data retained for legal or security reasons).

To exercise your rights, please contact us at metamind@kakao.com.

Where Your Data Is Sent

AI Features: Note content and learning data used for AI features may be processed on servers operated by OpenAI, Google, Anthropic, Deepseek AI, or other providers.
Public Notes: Publicly shared notes are accessible to all users.
Spam Detection: Visitor comments may be checked through an automated spam detection service.

Security

We implement technical and organizational measures to safeguard your data. However, no method of transmission over the Internet or electronic storage is completely secure. We encourage you to use strong passwords and keep your credentials confidential.

Children’s Privacy

Memory Notes is not intended for children under the age of 13. We do not knowingly collect personal data from children under 13.

Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page and, if material, we will notify users via email or an in-app notice.

Contact Us

For questions about this Privacy Policy or your personal data, please contact us at:
metamind@kakao.com

By using Memory Notes, you acknowledge that you have read and understood this Privacy Policy.